Frequently Asked Questions

What are the dates of the Convention?

The Convention will convene on Monday, July 28 and conclude on Friday, August 1, 2025. There will be a General Executive Board meeting the week preceding the Convention from July 21-25, 2025.

When do I get my Credentials Packet?

Credentials packets will be mailed out to all local unions starting April 14, 2025, only if the Local has submitted the Quarterly Report for the 1st Quarter of 2025 and purchased per capita stamps for the 1st and 2nd quarters of 2025. Delegates elected by their Locals will receive their credentials in the packet.

When should I arrive?

There will be an Education Session on Saturday, July 26th commencing at 1:00 p.m. as well as the Delegate Orientation and Young Delegate Event in the evening. All District Conventions will be held in the morning of Sunday, July 27th. An IATSE-PAC Reception will be held on Sunday night (Contributions are required for those that attend). The main session will be Called to Order at 9:00 a.m. on Monday, July 28th.

Convention Attire

In recognition of the 70th Quadrennial Convention being held in Hawaii, the dress code for delegates is smart casual. Acceptable attire includes jeans, khakis, Aloha shirts, kneelength shorts, sneakers, and sandals (excluding flip-flops). While the atmosphere is relaxed, delegates are encouraged to maintain a polished yet comfortable appearance, ensuring that clothing remains appropriate for a workplace setting.

When can I register as a Delegate?

Final registration begins on Thursday, July 24, 2025 at 8:00 a.m. and will continue until Wednesday, July 30, 2025 at 6:00 p.m. in the Kahala/Kona Rooms at the Sheraton Waikiki Hotel.

What do I need to register?

If you are registering at the Convention, you will need to bring with you the original (white) portion of the credential, W-9 form, Convention Transportation and Per Diem Bill and a copy of your airline ticket unless you have booked your ticket on the Master Account).

Does the IA pay for my hotel room?

While the International does not directly pay hotel costs, the compensation monies are what most delegates use to pay for accommodations.

How much is the compensation?

As per the International Constitution, each duly accredited delegate shall be entitled to collect compensation at a minimum of $200.00 per day with a maximum of ten days. The total compensation ($2,000.00) shall include all ground transportation and incidentals, during service as a delegate. It is possible that the Audit and Finance Committee may recommend an increase in this amount.

Can I leave the Convention early?

The Election of Officers (if there is an election) will take place Friday, August 1, 2025 from 8:00 a.m. to 12:00 p.m. In order to be eligible to collect compensation and transportation a delegate must be able to prove that they have voted in the election if one has been held. Therefore, if you plan on booking a flight home on Friday ensure you will have sufficient time to vote.

When can I make my travel arrangements?

In order for a delegate to have the charges for an airline reservation charged to the IATSE Master Account, the duplicate (gold) portion of the credentials must have been received in the General Office. The convention website (www.iatseconvention.com) contains a convention travel request form that needs to be completed if you want the cost of your ticket to go on the Master Account. Once verification has been made that you are a registered delegate and your credentials have been received, the information will be forwarded to the travel agent. Upon completion of the reservation, the cost of the airline ticket will go on the IATSE Master Account and an email confirmation will be sent to you. You may also make your travel arrangements on your own, but you would be responsible for payment and would not be reimbursed until after the Convention.

Local Union Representation

Article Three, Section 3 of the International Constitution states in part: “Each affiliated Local in good standing shall be entitled to one Delegate for its charter and one additional Delegate for every one hundred members, or major portion thereof, based on the average membership upon which per capita tax has been paid for the period between Conventions.”

The following chart can be utilized for easy reference:
Average Membership   Delegates
up to 50                          1
51-150                            2
151-250                          3
251-350                          4
(continue in similar fashion)

Special Department local unions should be aware that although the number of votes they are entitled to is in accordance with the above, only one-third (rounded to the next higher whole number) of the number of delegates are entitled to be sent to the Convention at the expense
of the Alliance.

Credentials?

The President and Secretary of the Local as well as the delegate must sign the credential certificates. The original (white) portion of the credential is to be given to the delegate and the duplicate (gold) portion of the credential must be mailed to the General Office in New York. Failure to complete the credentials in their entirety will result in the credentials being returned. Do not enter both the name of the delegate and the alternate delegate on a single credential. If an alternate represents the local union, the Local must request a new Delegate’s Credential or, if there is insufficient time, a letter from the Local designating the alternate as a delegate must be provided. In order to complete the registration process, delegates are required to file the original (white) portion of the credential with the Office of the General Secretary-Treasurer upon arrival in Honolulu.

Alternate Delegates

Alternate Delegates must be elected in the same manner as primary Delegates i.e. by secret ballot. In a situation where both the primary and alternate Delegates are unable to attend the Convention, the Local can, by secret ballot, elect another Delegate. If there is insufficient time to hold another election, the membership of the Local may assign the vote(s) of the absent Delegate to another duly elected Delegate, or if there is none, may designate the next highest candidate for Delegate to attend the Convention.

Orientation for Delegates

In keeping with past Convention practice, the Delegate Orientation session will be held on Saturday, July 26, 2025 at 7:00 p.m. in the Molokai Ballroom at the Sheraton Waikiki. This meeting will provide all delegates with an overview of the schedule for Convention Week, as well as provide a forum for delegate’s questions to be answered regarding procedures and policies of the upcoming Convention.

Convention Memorial Service

As part of our 70th Convention, an Interfaith Memorial Service will be held during Convention week. This Service memorializes our departed brothers and sisters. A Memorial Booklet will be printed with the names of deceased brothers and sisters, and distributed at the Service. This Booklet is compiled from local unions’ Quarterly Reports from the 2nd Quarter 2021 to the 1st Quarter 2025. The service will take place at noon on Tuesday, July 29th 2025 in the Monarch Room of the Royal Hawaiian Hotel.

Notice to 50-Year Delegates

Any member of the Alliance who was a Delegate to the 1974 International Convention in Los Angeles, California and will also be a Delegate to the upcoming 2025 Convention, is urged to send in your credentials as early as possible in order that your 50-year Delegate Award can be prepared. Please include a note along with the credential indicating that you will be a 50-year Delegate.